Privacy Policy – Search Evolution Summit

Thank you for your interest in our company, website, services and/or products. When you want to establish a relationship with us and use the services of our company (hereinafter referred to as ZIXI STUDIO S.R.L. ), you entrust us with information about you, also known as personal data, and we thank you for your trust. The protection and privacy of personal data is a very important topic for us and we strive to store it safely and process it carefully, and in this respect we explain to you in a clear and transparent way what our practices are regarding the privacy of your data.

This information is set out in this document (hereinafter referred to as the “Privacy Policy”, “This Document” or the “Document”) and please read it together with the Terms and Conditions section (which you can find here https://www.searchevolutionsummit.com/policies/terms-and-conditions/).

Our privacy policy wishes to inform you about the processing of your Personal Data in connection with your visit to our website/platform (hereinafter referred to as the “site” or “platform”) and your use of any additional services offered by ZIXI STUDIO S.R.L.

By visiting the Site, purchasing our products and/or services, or interacting with us in any way, you agree to our Privacy Policy. If you do not agree with what is described in this Document, please do not use our services.

We inform you that ZIXI STUDIO S.R.L. is a personal data controller within the meaning of the GDPR for the processing of personal data.

1. Definitions

Personal data – means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identification element, such as a name, an identification number, location data, an online identifier, or to one or more specific elements of his physical, physiological, genetic, psychological, economic, cultural or social identity;

Processing – means any operation or set of operations performed on personal data or sets of personal data, with or without the use of automated means, such as collection, recording, organization, structuring, storage, adaptation or modification, extraction, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

GDPR (General Data Protection Regulation) or RGPD (General Data Protection Regulation) or Regulation – means REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL OF THE EUROPEAN UNION no. 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data, together with the repeal of Directive 95/46/EC;

The Operator or the Company or Us – means ZIXI STUDIO S.R.L., a company of Romanian nationality with its registered office in AICI VIN DATELE DE LOCATIE, registered in the Trade Register under no. of order AICI VINE NUMARUL, having fiscal registration code AICI VINE CUI;

Data subject – represents any identified or identifiable natural person whose data is processed by us as an operator, such as users, customers, potential customers or website visitors;

Consent – means any free, specific, informed and unambiguous manifestation of the data subject’s will by which he accepts, through a statement or an unequivocal action, that the personal data concerning him be processed;

Anonymization – means the irreversible de-identification of personal data so that the individual cannot be identified by using a reasonable period of time, costs and technology, either by the Operator or by any other person, to identify that natural person. The principles of personal data processing do not apply to anonymized data, as they are no longer personal data.

2. Who are we?

Below you will find our identification data:

Name	ZIXI STUDIO S.R.L.
Headquarters	Jud. Cluj, Sat Floreşti Com. Floreşti, Str. Prof. Dr. Vălean Mărgineanu, Nr. 18, Bl. C2, Sc. B
Trade Register Number	J2026006079006
Unique Identification Code (CUI)	53636360
E-mail	hello@searchevolutionsummit.com
Phone	+40 749 086 849

In accordance with the legislation in force, our company is a personal data controller, and in order for your data to be processed safely, we make every effort to implement reasonable and appropriate technical and organizational measures to protect your personal data. our identifier:

3. Who are you?

According to the legislation, you, the individual beneficiary of our services/products, the representative or contact person of a company that is our client or potential client, the website visitor or the person in any kind of relationship with us, are a “data subject”, that is, an identified or identifiable natural person. In order to be completely transparent about data processing and to allow you to easily exercise your rights at any time, we have implemented measures to facilitate the exercise of rights.

4. Other services

This Privacy Policy does not cover third-party applications and websites that you may reach by accessing links on our website, and we encourage you to review the Privacy Policy of any website and/or application before providing personal data.

We are also not responsible for any links of our commercial partners or those who place advertising within our podcasts or articles, including those on social media profiles. When you click on those links, third parties may collect or share data about you.

You should know that we do not control any kind of link that is placed on the site by us or by other Users (such as, for example, links left in comments, videos, community, on social networks, etc.) and that you are fully responsible when you access such links and assume any kind of damage (direct or indirect) that may arise.

5. Complaints

For any kind of problem or concern related to the processing of personal data, you should know that you can file a complaint with the supervisory authority of personal data, but please send us a request first at the address mentioned in this document, and we will make every effort to resolve your request as soon as possible, amicably.

For Romania, the contact details are as follows:

Name	The National Supervisory Authority for the Processing of Personal Data
Address	B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, postal code 010336, Bucharest, Romania
Phone	+40.318.059.211 or +40.318.059.212
E-mail	anspdcp@dataprotection.ro

6. Purpose of the privacy policy

The purpose of this Privacy Policy is to explain to you what information we process (collect, use, share), why we process it, how we process it, your rights under the GDPR and how you can update, manage, export and delete it, and for this purpose we act as an operator and, by law, we are obliged to provide you with this information.

We would like to inform you that this Privacy Policy applies everywhere you find us online.

7. Processing and type of personal data. Rights of Visitors/Registered Users/Customers

Personal data or personal information is all information about an individual that can help identify that person, and this does not include data where the identity has been removed (anonymized data).

When you browse our website and use our services/products or when you contact us for any purpose and using any communication channel, you may communicate your personal data to us. We will need to collect, use, store or transfer certain personal data, directly from you or from other sources.

7.1. Processing of personal data: In the case of an online order, the Company ZIXI STUDIO S.R.L. will process the personal data of the user declared by him during the creation of his account and/or order in the data registration form, in order to complete the specific order through our website. Each user of the website https://www.searchevolutionsummit.com/ has the opportunity to choose two ways to complete an online order and declare his personal data:

a) As a simple visitor. In this case, his personal data will be kept in the archives of the Company ZIXI STUDIO S.R.L. for ninety 90 (ninety) days from the delivery or completion of the respective order, and their processing will refer exclusively to the execution of the distance sales contract. However, the information proving the completion of the transaction will be kept for fiscal purposes (invoicing document) and his contact data will be used by the Company for commercial advertising purposes, unless the user has declared that he does not wish to receive such communications.
b) As a registered user. Once a year, Company ZIXI STUDIO S.R.L. will ask the registered user to confirm the veracity of the data they hold and to update it if there are any changes. The registered user can modify or rectify his data at any time by logging into his account at https://www.searchevolutionsummit.com/ with his username and password.

7.2. Type of personal data and purpose of processing: In particular, the personal data that each user must provide (either as a visitor or as a registered user) to carry out any transaction through our website and to place orders for its products are as follows:

full name and surname of the person;
product delivery address;
the billing address of the order (if different from the delivery address);
full invoicing details such as name, profession, tax administration to which you belong and a tax identification number (if a commercial tax invoice has been chosen);
telephone number;
his email address.

In addition to the above, ZIXI STUDIO S.R.L. further collects and stores the following personal data only for registered users:

order history;
date of last access;
products that are in the shopping cart or in the favorites list;
participation in promotions.

The credit card details used by the visitor or the registered user are not stored on the storage channels of ZIXI STUDIO S.R.L. during the transaction, but are recorded directly in a secure environment of the partner company that handled the card operations.

The registered user is also informed that for the communications of the Company ZIXI STUDIO S.R.L. with it, in the context of Law no. 365 of June 7, 2002 on electronic commerce, processes the contact data provided by the user.

Also, when SMS/email etc. notifications are sent to the registered user. for changes to the terms of use of the portal https://www.searchevolutionsummit.com/ with a hyperlink, it is possible to record the IP address of its electronic device (mobile phone, tablet, computer, etc.) to prove that the registered user received the notification.

The purpose of the basic data processing is the execution of the contract and the completion of the specific order, communication with the registered user and the transmission of information messages regarding the stages of processing the order, providing clarifications related to the order and, in general, information regarding the purchases made, delivery of the order to the place chosen by the registered user, confirmation and identification of the registered user in any necessary case and information about the status of the order.

The registered user is informed that the provision of personal data and the above mandatory processing data is necessary and a prerequisite for the correct execution of the order and the delivery of products and services. For this reason, his consent is not required for this specific processing.

Each registered user who uses https://www.searchevolutionsummit.com/ is informed that his personal data regarding the receipt, execution and delivery of an order, as well as questions regarding purchases, products and services of the Company ZIXI STUDIO S.R.L. and the orders placed on https://www.searchevolutionsummit.com/ will be processed for the purpose of serving users – customers both by the competent employees of the Company ZIXI STUDIO S.R.L., and by third parties recipients and/or processors on behalf of ZIXI STUDIO S.R.L., in the context of the fulfillment of an order.

These third party recipients are shipping companies, individual or group shipping companies, internet and e-commerce service providers and customer service call centers with whom ZIXI STUDIO S.R.L. cooperate and which are subject to the strict specific conditions for the processing of personal data agreed with ZIXI STUDIO S.R.L., as data operator.

Company ZIXI STUDIO S.R.L. requires its employees, the operators who maintain its website, as well as its third-party partners to take all necessary technical and organizational measures (including policies and procedures to prevent the disclosure of personal data of registered visitors/users – customers that it processes and that it owns and to implement procedures for the management and processing of personal data, in a legal way and that protects it in accordance with the GDPR.

No further processing or transmission of information regarding visitors/registered users of https://www.searchevolutionsummit.com/ will be carried out, unless there is prior information and full consent where necessary.

8. How we process personal data

8.1. Account creation: The account created on https://www.searchevolutionsummit.com/ is a real control panel that allows you to centralize information about your purchases and preferences. Thus, the created account gives you the opportunity to track the progress of your order, consult your purchase history, etc.

Also here you can choose your preferences for our marketing communications (personalized offers and communications about discounts, products, services, events we participate in, as well as requests for product reviews).

In addition, for certain functionalities of the https://www.searchevolutionsummit.com/ site account, you may be asked for your location details.

You have a choice whether to allow or deny the use of these features. We will not have access to your location, as this data is stored locally on your device. If you have chosen to enable this functionality, you can disable it at any time in your device settings.

We may also process certain account data in order to develop new functionality or to ensure the accuracy and security of your data.

Account creation is required to place orders on https://www.searchevolutionsummit.com/.

To create the account, we will process your email address and the password chosen by you. In some situations, we may also process the country of origin.

If you choose to create your account on our site by associating it with your Facebook/Google/Apple account, we will collect the necessary data from these providers: name, surname and email address.

In addition, if you update your information on our website, we may process the following information about you: name, surname, number phone number, date of birth, gender, shipping address, billing address, purchase history or other information that may be entered into the account.

8.2. Reviews: We want to know what you think about our products, services, website/platform. At the same time we can improve the quality of the products and services offered.

By creating reviews on our website, we process your name and surname, email address, duration of product use, marks given for products or services and the content of the review. Gender and age are optional and you can post opinions without this information. We want to know your opinion about our products, services, website/platform. At the same time we can improve the quality of the products and services offered.

The purpose of processing your personal data is to manage and publish your reviews on our website or platform.

8.3. Management of marketing communications: With regard to our marketing communications, we attach great importance to the messages we send you. Our marketing communications may contain information about products, services, offers, discounts and site events, collect feedback or solicit opinions and reviews about our products and services.

8.4. Customer service: To support you in solving situations that may arise and to answer your questions, you have several possibilities to contact us: phone, e-mail, Facebook Messenger, Instagram, WhatsApp, etc.

In order to manage phone calls and messages, as well as to find out your opinion about our products and services, we will process certain data about you. Depending on the nature of the request, this data may be shared with other internal services or partners.

For this purpose, we can process the data necessary to manage the call or message: name, surname, e-mail address and no. phone number and data from the content of the call / message, such as – delivery address, no. order. We will also process your data by recording the telephone conversation in order to improve the quality of the services we offer and for evidentiary purposes. In addition, we will have access to your image from your public profiles from which you contact us (eg Facebook, Instagram).

You are not required to provide us with your personal data, but without it we may not be able to handle your request.

8.5. Statistical purposes: In certain situations, we may use your personal data collected in accordance with the above processing purposes for statistical or scientific research purposes. Statistical information is not considered personal data because it does not allow the individualization of natural persons.

The statistical information obtained (e.g. in the form of charts) will contain anonymous data. This means that we will not be able to associate the statistical information with you or any other natural person. Since the statistical information obtained does not contain personal data, it can be stored for an unlimited period of time.

We inform you that the processing of your data for statistical purposes does not mean that we will no longer be able to identify you in accordance with the other activities involving the processing of your data. We will continue to process your personal data in accordance with the above purposes. For example, we will continue to hold information about you if you have a customer account with https://www.searchevolutionsummit.com/ or if you have made a product review.

8.6. Data processing on social networks: This Privacy Policy is applicable to our website/platform, official Facebook, Instagram, TikTok pages, as well as other official pages managed by us.

We inform you that we are the administrator of the official pages and communities of:

We are the controller of your personal data processed through these pages.

At the same time, Facebook is responsible for your personal data, for example, in relation to the transfer of data to other countries. In some cases, we share obligations with Facebook in relation to your data and are joint controllers (e.g. statistical data made available to us by Facebook, collected as a result of your interaction with our pages).

8.6.1. What personal data do we process?

When you visit our pages (https://www.instagram.com/searchevolutionsummit/ or https://www.linkedin.com/showcase/search-evolution-summit/ or https://www.tiktok.com/@searchevolutionsummit or https://www.youtube.com/channel/UC2w6WjIu7VOscKLgmaoIh8w) we may process the following data:

If you like/share or leave a comment on our posts, we have access to your public profile (name, surname, photos and other public profile details), as well as the content of the comment.
If you send us a private message, we have access to your public profile, as well as the content of the message sent. For example, we may request your private phone number or email address to manage your request or to validate the winners of some contests;
If you are a person who receives a tag from a friend in the post of a contest/raffle organized on one of our pages, we will have access to your first and last name and your public profile.

Content sharing. As a rule, Stories published on the Instagram page are automatically transferred to the official Facebook page.

At the same time, we may share content from partner pages (e.g. influencer or entity pages) or followers’ pages on our pages. For example, we may share a Story in which we are tagged by an influencer or follower, we may share a post by an influencer or partner that you have commented on, been tagged in, or in which your image/voice appears, or we may repost/share a post of yours in which your image/voice and your public profile appear.

When Facebook/Instagram users interact with our pages, Facebook provides us with general statistics on user actions. For example, no. of page views, no. of clicks on a post, and no. of interactions with the page content (like, share, comment, etc.). These statistics are anonymized, and we will not be able to identify you based on them.

When we personalize advertising campaigns on Facebook/Instagram, we set interest categories that may include you. Facebook uses predefined categories of people and shows our ad to people who belong to the category we indicate.

We process your data for the purpose of promoting our brand, products, services or certain public events or charitable actions in which we participate as an organizer or partner, to respond to public or private messages, to analyze statistics regarding the audience of our pages and to personalize the audience of posts or advertising campaigns.

We note that providing data is not mandatory, but Facebook or other social media providers operate in a uniform manner for all pages and all users, so if you interact with our pages, we will automatically have access to certain data about you, as shown above.

9. Storage period of personal data

The data of the user of the website https://www.searchevolutionsummit.com/ will be retained and processed by us until the completion of the respective order, with the exception of data necessary to be retained for tax purposes.

The data of the user registered on the website https://www.searchevolutionsummit.com/ will be kept and processed by us until he requests the deletion of his account or, for any processing of his data based on his consent, until he declares the withdrawal of consent for the purpose of providing services to the ZIXI STUDIO S.R.L. Company.

However, some personal data relating to transactions with ZIXI STUDIO S.R.L., as well as the member’s information, consent and withdrawal of consent regarding the processing of his data will remain as information for the registered user-client, in order to ensure proof of the legality of the processing of his data by ZIXI STUDIO S.R.L. and to protect the legal rights of the parties.

We inform you that we do not collect any Special Categories of Personal Data about you (this includes data about racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership and the processing of genetic data, biometric data for your unique identification, data concerning health or data concerning your sex life or sexual orientation or information about criminal convictions and offences.

10. What happens if you don’t provide us with your data?

When we ask you to fill in your personal data to provide you with access to certain functionalities or services of the site, we will mark some fields as mandatory because this is information that we need to be able to provide you with the service or to provide you with access to that functionality.

Please note that if you decide not to provide us with this information, you may not be able to complete your registration as a user or benefit from these services or functionalities.

We inform you that we will only use your personal data for the purposes for which we collected it, unless we reasonably believe that we need to use it for another reason and that reason is compatible with the original purpose.

Please note that we may process your personal data without informing you or requiring your consent, in accordance with the rules above, where the law allows us to do so.

11. Legal grounds for processing personal data

Our legal grounds for processing your personal data will generally be as follows:

There is your consent to the processing of personal data;
The processing is necessary for the conclusion or performance of a contract between you and us;
The processing is necessary for the purposes of our legitimate interests or those of another party.

12. Disclosure of personal data and data transfers

We inform you that we may disclose your data, in compliance with applicable law, to business partners or other third parties. We constantly make reasonable efforts to ensure that these third parties have implemented appropriate protection and security measures. We have contractual clauses with these third parties so that your data is protected. In these situations, we will ensure that any transfer is legitimate according to the law.

We may also transmit the data to other parties with your consent or according to your instructions, for example, in the event that you exercise a portability request or to authorized state bodies, based on and within the limits of legal provisions and as a result of expressly formulated requests.

The transfer of personal data to a third country may only take place if the country to which the transfer is intended ensures an adequate level of protection.

The transfer of data to a country whose legislation does not provide a level of protection at least equal to that offered by the General Data Protection Regulation is only possible if there are sufficient guarantees regarding the protection of the fundamental rights of the data subjects. These guarantees will be established by us through contracts concluded with the suppliers/service providers to whom your personal data will be transferred.

Whenever we transfer your personal data outside the EEA, we will ensure that a similar level of protection is in place through one of the following safeguards:

We will transfer your personal data to countries where it has been demonstrated by the European Commission that they provide an adequate level of security for personal data.
When we use certain service providers, we may use certain model contracts provided and approved by the European Commission that provide personal data with the same protection as it has in Europe..

13. Data security

We understand how important the security of personal data is and we take the necessary measures to protect our clients and other persons whose data we process, from unauthorized access to personal data, as well as from unauthorized modification, disclosure or destruction of the data we process in the course of our daily activities.

We have implemented the following technical and organizational measures for the security of personal data:

Dedicated policies	We adopt and constantly review internal personal data processing practices and policies (including physical and electronic security measures) to protect our systems from possible unauthorized access or other possible threats to their security. These policies are subject to constant checks to ensure that we comply with legal requirements and that the systems are functioning adequately.
Data minimization	We ensure that your personal data that we process is limited to what is necessary, adequate and relevant for the purposes stated in this Policy.
Restricting access to data	We try to restrict access to the personal data we process to the minimum necessary: employees, collaborators and other persons who need to access this data to process it and perform a service. Our partners and collaborators are subject to strict confidentiality obligations (either by contract or by law).
Specific technical measures	We use technologies that ensure the security of our customers, always trying to implement the most optimal solutions for data protection. We also make periodic data back-ups to be able to recover them in the event of a possible incident and we have implemented periodic audit procedures regarding the security of the equipment used. However, no website, no application and no internet connection is completely secure and untouchable.
Ensuring the accuracy of your data	Sometimes we may ask you to confirm the accuracy or timeliness of your data to ensure that it reflects reality.
Staff training	We constantly train and test our employees and collaborators on legislation and best practices in the field of personal data processing.
Data anonymization	Where we can, we try as much as possible to anonymize/pseudo-anonymize the personal data we process, so that we can no longer identify the persons to whom they refer.

However, although we make constant efforts to ensure the security of the data you entrust to us, we may also experience less fortunate events and have security incidents/breaches. In these cases, we will strictly follow the security incident reporting and notification procedure and will take all necessary measures to return the situation to normal as soon as possible.

14. Your rights – questions, requests and exercising your rights

For any further information regarding his/her data, as well as their processing and protection, each person concerned may contact the data protection officer of ZIXI STUDIO S.R.L. (data protection officer) at the e-mail address hello@searchevolutionsummit.com and at the telephone number +40 749 086 849. Your rights under the GDPR Regulation are as follows:

The right to be informed about the processing of your data.
Right of access to data	You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed and, if so, access to the data and information provided for in Article 15(1) of the GDPR.
The right to rectify inaccurate or incomplete data	You have the right to obtain from us, without undue delay, the rectification of inaccurate personal data concerning you.
Right to erasure (“right to be forgotten”)	In the situations provided for in Article 17 of the GDPR, you have the right to request and obtain the deletion of personal data.
Right to restriction of processing	In the cases provided for in Article 18 of the GDPR, you have the right to request and obtain restriction of processing.
The right to transmit the data we have about you to another controller (“right to portability”).	The right to transmit the data we have about you to another controller (“right to portability”)
The right to object to data processing	In the cases provided for in Article 21 of the GDPR, you have the right to object to the processing of your data.
The right not to be subject to a decision based solely on automated processing, including profiling which has legal effects or similar significant effects on you.
The right to seek justice to defend your rights and interests.

Please note that the rights listed above are not absolute. There are exceptions, therefore each request received will be analyzed in order to decide whether it is well-founded or not. To the extent that the request is well-founded, we will facilitate the exercise of your rights, and if the request is unfounded, we will reject it, but we will inform you of the reasons for the refusal and of your rights to file a complaint with the Supervisory Authority and to seek legal action.

We will also try to respond to your request within 30 (thirty) days. However, this period may be extended depending on various aspects, such as the complexity of the request, the large number of requests received or the impossibility of identifying you within a reasonable time. If, despite our best efforts, we are unable to identify you and you do not provide us with additional information to enable us to identify you, we are not obliged to comply with the request.

15. Privacy Policy Changes/Modifications/Updates

We may occasionally update this Privacy Policy and will notify you via the Site or by email of the most recent version. All updates and changes to this document are effective immediately upon notification, which we will make by posting on the Site and/or email notification.

Even if you do not receive a notification, we encourage you to access and read the Privacy Policy periodically to stay up to date with the latest versions.

Privacy policy updated on 04-02-2026 (February 4, 2026).